[Wichita-SCCA] Chisholm Trail Festival SOLO

Tue Jun 3 22:04:02 EDT 2008

I had called National on Thursday for several reasons and a solo site was one of them.  As it has been reported, there is no national requirements for a site.  I called both Guy and Lawrence and left extensive messages about this.  Unfortunately, neither one got the messages.  I don't know why Guy didn't, but I called Lawrence at a number he no longer has (as I found out from the disgruntled owner of the number tonight).

The reason it became a board issue (and not just approved by the Solo Chair) is because it wasn't budgeted for, so if we planned to do it, we would have to have passed a budget.  In our discussions during the board meeting after the membership meeting, I had three concerns.  (Interestingly enough, one of them wasn't that it was parked on an AVRG weekend, since Lawrence could get Friday.)  First, since we can't control the advertising to properly word it, the event should be a spectator event and I didn't think we wanted to do that.  Secondly, even if it wasn't a spectator event, I was uncertain that we could control the site and run a safe event with those in attendance.  (It's a very open location.)  Third, we are doing three solos this month, the third being our Divisional, and I was afraid that this event could overtax the Region.

The first I knew of Lawrence working on this was when he called me about 10 days ago.  If we had been able to put it in the schedule and in the solo budget, it most likely would have flown.  I sincerely hope this hasn't soured Lawrence on the idea or site because I'd like to see it next year.

Keith
  ----- Original Message ----- 
  From: James Harrison 
  To: Webmaster ; Lawrence 
  Cc: wichita-scca at wichitascca.org 
  Sent: Tuesday, June 03, 2008 2:33 PM
  Subject: Re: [Wichita-SCCA] Chisholm Trail Festival SOLO

  I have heard and waiting for someone on the Board to jump in, that the CTF Solo was to be held on the same weekend, July 4th, as an AVRG race? There was concern about workers and that perhaps the site is a bit marginal??
  Jim

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    Date: Tue, 3 Jun 2008 14:22:33 -0500
    From: webmaster at wichitascca.org
    To: lduty at cox.net
    CC: Wichita-SCCA at wichitascca.org
    Subject: Re: [Wichita-SCCA] Chisholm Trail Festival SOLO

    Apparently he assumes that the Solo Chairman knows what he's doing.  He's so silly.

    I will do whatever I can to help you, Lawrence, but my knowledge in this is limited.  I've never had anything to do with planning an event outside of our normal events.  I only know what I need to do to make those happen.  

 Oooo  Guy Roberts
(   )  Webmaster at wichitascca.org
 ) /   #20 - 1994 Polo Green Corvette
(_/
If at first you don't succeed, destroy all evidence that you tried.

    Lawrence wrote: 
      Interesting you should say that Rocky, I am really confused now as to what exactly the requirements are for obtaining a new site after this response from the Site Acquisition Committee at National.

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      From: Dee & George Schweikle [mailto:schweikg at insightbb.com] 
      Sent: Monday, June 02, 2008 7:02 PM
      To: Duty, Lawrence (Lawrence)
      Subject: Re: Site Acquistion

      Hi Lawrence,

      For a regular Solo event site, there is no formal SCCA headquarters approval. You merely request a sanction. This includes insurance and administrative fee and assumes Wichita region has the expertise to conduct a safe event under the Solo Rules requirements and guidelines. Almost all solo events are considered non-spectator events. If your proposed event is part of the Chisholm Trail Festival, this may be considered a spectator event, and different rules apply to approve the event in advance. Look on the main SCCA website under Solo, and Forms, and some of the forms are posted. Please forgive me if I have the wrong impression, but it sounds like you may be relatively new to solo events. Your own region should have the information needed for what you seem to be proposing. Since all solo events must be conducted by SCCA regions, I suggest you contact Guy Roberts, who is listed on the Wichita region website as solo chairman. 

      Again, my apologies if I am not understanding your needs. It sounds like you have an excellent concept. Please keep in contact so I can help as much as possible.

      George Schweikle

      -----Original Message-----
      From: wichita-scca-bounces at wichitascca.org [mailto:wichita-scca-bounces at wichitascca.org] On Behalf Of Rocky Entriken
      Sent: Tuesday, June 03, 2008 12:05 PM
      To: Webmaster
      Cc: Wichita-SCCA at wichitascca.org
      Subject: Re: [Wichita-SCCA] Chisholm Trail Festival SOLO

      I feel like we're coming into the back half of this conversation ... but what's this about "getting a site approved by national?"

      Unless you're talking about a street solo or a spectator solo, there's nothing in the solo rules or SCCA policy of which I'm aware regarding site approval. 

      Likely, to do an event associated with a festival, you're talking about a spectator solo, which does require some approval formalities (having mostly to do with the solo program's high safety consciousness -- they don't really care about the site, they want to know how you're handling crowd control and need to know the site's geography to assess that). To compare that to the approval at Yoder would be faulty. AFAIK Yoder's events are the basic non-spectator variety for which no specific site approval is required.

      --Rocky Entriken

        ----- Original Message ----- 

        From: Webmaster 

        Cc: Wichita-SCCA at wichitascca.org 

        Sent: Tuesday, June 03, 2008 10:25 AM

        Subject: Re: [Wichita-SCCA] Chisholm Trail Festival SOLO

        I would like to apologize to Lawrence publicly because I didn't know how involved it was to get a new site approved by National.  When I got Yoder, it was easy because it was a previous SCCA site, and an inactive runway, 2 things that make it a breeze to get it approved.  When he asked me originally, my main thought was the equipment, and whether or not he could use that, get it to the site, and all that.  I never really thought about board approval or even National approval to host a Solo Event, because I've had to set up Solo Events all year and didn't really have to get approval, other than Budget from the board and Sanctions from National.  

        Let's just say that you learn a lot from making mistakes, and I have learned SOOOO MUCH this year.  :)

        So Lawrence, I apologize that you worked very hard to get us into the festival, only to realize that it takes a lot longer to get approval through the SCCA for a special event.  Now that I know this, I can pass it on to anyone else that asks in the future.  Oh, and to the next Solo Chair... :)

 Oooo  Guy Roberts(   )  Webmaster at wichitascca.org ) /   #20 - 1994 Polo Green Corvette(_/If at first you don't succeed, destroy all evidence that you tried.

        Lawrence wrote: 

        At this time I have decided not to pursue trying to obtain SCCA approval for the SOLO. 

        The board was very doubtful about our ability to put this on with the amount of time left. 

        Also they were not positive about the location, although we were comparing it to Greyhound Park when

        In actuality it more closely resembles the lot at Boeing we used to use at one time in size, access, etc.

        A couple of things I would like to make anyone else who might be looking at acquiring a new site for the club.

        First, the SOLO chairman cannot give you permission to hold an event, you need board approval.

        Second, you should find out all the requirements needed and the timelines involved in getting those approvals.

        Third, dates are important also if you are thinking about a specific time.

        So to wrap it up before you spend months of time and energy please make sure you know what you are getting

        Into and who exactly you should be asking permission from!

        Thanks
        Lawrence

        PS 

        Please find attached both HTML and Visio versions of the lot.

        The web based html is active and if you click can pan and zoom.

        The long curved part is 1080 feet long and the ends are 300 feet for reference.

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